URLAUBSARCHITEKTUR.ORG

Booking tool software

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Changelog

  • Change log

    Version 1.22 // in progress

    Adjustment of settings – 22.12.2025
    Adjustment of structure and assignment, no change in functionality:

    Version 1.21 // 16.10.2025

    New menu: Integrations
    The new “Integrations” menu can be accessed via the sidebar, located above the “Settings” menu item. The new menu now contains all widgets for integration into your own website:

    • Availability calendar (previously in Properties
    • Request form (previously in Settings)
    • Chatbot (previously in the Settings )

    Availability calendar
    We have redesigned the calendar. There are additional display settings, and prices can now also be displayed optionally. Newly created calendars can be customized in the booking tool without having to replace the code on your own website.
    Existing calendars will continue to function, but can no longer be customized. If changes are necessary, you will need to switch to the new version of the calendar.
    To be on the safe side, please check whether existing calendars are still displayed correctly on your website.

    Booking forms
    We have revised the booking forms. There are additional display settings. All text in the form can now be customized. User-defined fields can be displayed with a larger input field (“text area”).
    Existing booking forms will continue to function, but can no longer be customized. If changes are necessary, you will need to switch to the new version of the booking forms.
    To be on the safe side, please check whether existing forms are still displayed correctly on your website.

    CSS for availability calendars and booking forms
    Good news for web designers: The CSS classes of the new availability calendars and booking forms have been revised and can be configured more precisely locally when designing your website. Availability calendars and booking forms can also be integrated completely without their own CSS and then configured entirely locally.

    Short name for accommodations
    Accommodations can optionally be assigned a short name that is used internally in the booking tool. Previously, long accommodation names sometimes led to display problems.

    Miscellaneous
    Various minor adjustments and optimizations

    Version 1.20 // 23.12.2024

    E-invoicing
    From the beginning of 2025, e-invoices will gradually become mandatory in the EU if the invoice recipient is a company. Invoices from the booking tool can now optionally be created as PDFs with integrated XML data (ZUGFeRD format), thus meeting the new legal requirements.
    If e-invoices are to be created, this must first be activated in the settings. Various company details about the invoice creator must also be stored here. The details of the invoice recipient must also be stored in full for the respective guest.

    Key code
    An additional data field for key or access codes is now available in the booking. A stored code can be sent to the guest via an automated message.

    Misc
    Various minor adjustments and optimizations

    Version 1.19 // 18.08.2024

    Chatbot
    We have added a new feature to the booking tool: a chatbot can now be integrated into your hotel’s website to answer questions about the hotel and take bookings. We use ChatGPT’s AI for the chatbot.

    Version 1.18 // 04.04.2024

    Calendar booking overview
    The calendar can now be scrolled half a month forward and backward. This makes it easier to see occupancy at the end of the month.

    Bookings
    The services included in a booking can now be sorted in order. To do this, an item number can be specified for each service. The items are then sorted accordingly on the invoice.

    Pricing models
    In the price models, prices for past periods can now be hidden.

    Messages
    In the settings, you can now set the email address used to send messages to be different from the account email address. Example:

    • Account email address: max.meier@mail.de // You use this email address to log in and receive emails from the booking tool, e.g., when new booking requests come in.
    • Email address for messages: info@unterkunft.de // Messages are sent to guests using this email address as the sender. If no separate email address is stored, the account’s email address will continue to be used for this purpose.

    Booking forms
    The form can now be optionally preset to a two-column layout for larger screens.

    Misc
    Various minor adjustments and optimizations

    Version 1.17 // 13.10.2023

    Bookings
    Quick entry of incoming payments: Down payments, final payments, etc. can now be entered more quickly.
    Returning guests: The booking indicates whether a guest has booked before.

    Bulk export invoices
    This function can be found in the main menu under “Exports.” Bookings can be filtered and selected. Invoices are created for the selected bookings and can then be downloaded collectively.

    Miscellaneous
    Various minor adjustments and optimizations

    Version 1.16 // 25.11.2022

    Events
    In addition to bookings and blocked periods, events can now be managed with the booking tool. Events can be used to represent workshops, meetings, or events that cannot be booked, e.g.:

    • Events without overnight stays
    • Events during a booking (e.g., catering during a booking)
    • Multiple parallel events in one accommodation with separate billing

    The available functions correspond to those of a booking, but with the following special features:

    • An event can overlap with a booking or another event. There is no check to see if the accommodation is available!
    • Automatic price calculation is not possible for events. Services can be created manually.
    • Automatic messages or tasks are not possible for events. Messages and tasks can be created manually.

    Like bookings, events are linked to a guest and to one or more accommodations. Services can be created and an invoice can be generated for an event.

    Changes to sending messages
    In future, messages to guests can only be sent via your own mail server. Currently, some accounts still use our UA mail server. This will no longer be possible in future.
    To send messages, the “Mail settings” must be stored in the settings with the SMTP data for your mail server.
    For accounts that already use their own mail server to send messages from the booking tool, there are no changes and no action is required.
    For accounts that do not use the messaging function, there is also no need for action.

    Miscellaneous
    Minor adjustments and optimizations

    Version 1.15 // 02.06.2022

    Bookings with credit card payment
    Booking forms now support optional credit card payments with Stripe (www.stripe.com) as the payment provider. The forms can still be used for inquiries as before, but now bookings with integrated payment are also possible.
    You need an account with Stripe to use this new feature. URLAUBSARCHITEKTUR is not involved in payment processing and does not receive any data about transactions, etc. You can manage all incoming payments/payouts/refunds, etc. via Stripe.

    invoices
    The invoices have been graphically adjusted and now also show the outstanding amount.

    Miscellaneous
    Minor adjustments and optimizations.

    Version 1.14 // 17.12.2021

    Conversion of blocked periods into bookings
    A blocked period can now be converted directly into a booking.

    Tax evaluation
    A new report has been added to the evaluations, which can be used to evaluate the tax contained in the bookings.

    Discounts/surcharges
    Percentage discounts or surcharges can now also be defined in the pricing model. These can either be used automatically in the calculation or added manually to a booking.

    Invoices with different tax rates
    The invoice shows the totals for different tax rates.

    Arrival and departure list
    It is now possible to optionally display only arrivals or departures.

    Miscellaneous
    Minor adjustments and optimizations

    Version 1.13 // 04.08.2021

    Access to the booking tool for service providers
    In the settings, access to the booking tool can be activated for a service provider. The service provider can then log in to the booking tool using their access details. They can see the occupancy for selected accommodations as well as their tasks. They cannot change any data and do not have access to financial details.

    Additional placeholder for messages
    The placeholder “Final payment incl. deposit” has been added for messages. (= Total gross amount Deposit – the down payment to be made)

    Price calculation with multiple price models
    In the price calculation, several price models can now be stored for one accommodation, e.g., one price model for 2021 and a separate price model for 2022. The price models must not overlap in time and are then used for the price calculation depending on the date of the booking.

    New functions on the booking details page
    – The order of the blocks on the page can now be adjusted. This can be done using the arrows in the title bar of each block and is saved for the account. This function allows you to arrange the blocks according to your working method.
    – New services can now also be entered more easily as a flat rate. Only the price and description need to be entered.

    Arrival and departure list
    A list of arrivals and departures can now be downloaded as a .pdf file from the booking overview. The output can be filtered for any period and accommodation.

    Version 1.12 // 03.05.2021

    Automatic messages to service providers
    Send automatic messages (emails) not only to guests, but also to service providers, e.g., for an automatic email to the housekeeper “Guest arrives tomorrow …”
    -> Setting in the message templates

    Different billing address
    Billing address/recipient different from the guest’s details, e.g., for company bookings
    -> Invoice settings in the booking

    Check price model
    Check price model and download test report. Check whether prices are complete and correct -> in the price model

    Miscellaneous
    Various minor improvements

    Version 1.11 // 12.02.2021

    Redesign of the booking page
    We have redesigned the detail page for bookings. The page now has a single column and is slightly more compact, and messages to guests are displayed more clearly. Messages to guests can now also be exported as PDF files for documentation purposes.

    Availability calendar
    For the calendars on your website, you can now also set how the fields before the first and after the last day of the respective month are displayed in the configurator. A color can be set or the fields can be displayed transparently.

    New functions for booking forms
    We have added additional functions for inquiry forms that can be used optionally:

    • User-defined fields can be defined as mandatory fields. The request can only be sent if the field has been filled in.
    • User-defined fields can be defined as selection fields. When making an inquiry, the user can then select from stored values.
    • A placeholder text can be stored for custom fields for explanatory purposes.
    • After sending an inquiry, a freely definable text is displayed or a stored website is called up.
    • Before sending the request, the data protection conditions must be accepted.

    Request forms now use the calendar function of the respective browser to enter the arrival and departure dates. This makes operation more intuitive, especially on mobile devices.

    Calculation of deposit & security deposit
    When changing a booking, you will now be asked whether the deposit and security deposit should be recalculated or retained. This query occurs when:
    – automatic calculation of deposits and security deposits is activated in the settings
    and
    – a booking is changed (change of date, number of persons, or accommodation)

    Other changes
    Various minor adjustments and optimizations.

    Version 1.10 // 27.10.2020

    Attachments to messages
    Files can now be uploaded as attachments to messages in the settings. These files can be added to message templates or individual messages. This function is intended for sending standard documents such as contract terms, forms, route maps, etc. to guests.

    Deposit and down payment
    Deposits and advance payments can now be specified in the settings as either a percentage or a fixed amount. This allows you to define that the deposit is always €500, for example, regardless of the amount of the rent. The amounts can still be adjusted manually in each individual booking.
    A new function has been added for recalculating deposits and advance payments: after changes have been made to the booking, this function can be called up to recalculate the deposit and advance payment according to the settings.

    Evaluations
    A list of outstanding payments has been added as an additional evaluation. This shows which payment entries are expected in the coming months.

    Availability calendar for your website
    We have expanded our configurator once again: additional variants for the monthly calendars have been added, e.g., to display 6 individual months.
    Past months can no longer be called up in the calendar; past days are displayed as unavailable.

    Further changes
    – Quantities with decimal places can now also be used in the services of a booking, e.g., to bill consumption quantities (10.7 kWh x 40 ct, etc.).
    – Bookings with tags can now be highlighted in the booking overview with a colored circle. The color can be defined for each tags in the settings.
    – The font type, font size, and font color can now be customized for the service table in messages (overview of the services included in a booking).
    – Various minor adjustments and optimizations.